Hello, and welcome to the help section of the eKiwanis Member Site.
Hopefully you will find answers to all your questions here. Also, in the
upper right corner of all pages there is a "Help" link that will link to
the applicable part of this page.
The first thing to note is this site and its features are run by Access
Levels. Different levels can do different things. This help page is the
same. You will see see help for only those features which you have access
to. Speaking of Access Levels...
Access Levels
This site is run by Access Levels with increasing priority. This means
that a given Access Level also has access to all Levels below it. So an
Officer also has access to the Director through World-Accessable Levels.
The levels in order of increasing priority are:
Level |
Description |
World-Accessable |
Anyone can access this feature. Even those not logged in.
|
Guest |
These are possible new members for our club. They have limited
access, but can still sign up for events.
|
General |
Basic Access Level for all eKiwanis members.
|
Chair Person |
Access Level for those with Chair Positions.
|
Director |
Access Level for those on the Board of Directors.
|
Officer |
Access Level for Club Officers.
|
Administrator |
Highest Access Level; for Website Administrators.
|
Your current Access Level is World-Accessable.
Below is a list of all the areas of the site and the Access Level that
can access it.
Site Feature |
Access Level |
Home Page |
World-Accessable |
Calendar |
World-Accessable |
View Events |
World-Accessable |
View Event Statistics |
World-Accessable |
View Event Location (and see ics links) |
Guest |
View Event Minutes |
Guest |
View Event Sign-ups |
Guest |
Can Sign-up for an Event |
Guest |
Add / Edit Events |
Chair Person &
Service Committee Members |
Add / Edit Individual Hours |
Officer |
Can Own an Event |
Guest &
Service Committee Members |
Can Confirm Any Event |
Officer &
Service Committee Members |
View Committees |
Guest |
Join Committees |
General |
Edit any Committee |
Officer |
View Account Information |
Guest |
View Complete Account Information |
General |
Edit Own Account |
Guest |
Edit any Member Account |
Officer |
Add new Member Account |
Administrator |
Edit Member Status and Access Level |
Administrator |
Change Own Password |
Guest |
View Admin Menu |
Officer |
Manage Site Settings |
Officer |
Manage Dues |
Officer |
Take Member Survey |
Guest |
View Member Survey Results |
Chair Person |
Submit Board Report |
Chair Person |
Vote on Ballots |
General |
View Ballot Results |
Officer |
View Files |
Guest |
View Private Files |
Chair Person |
Upload / Edit Files |
General |
Edit Photo Gallery |
General |
View Service Contacts |
General |
Edit Service Contacts |
Officer &
Service Committee Members |
Home Page
This is the home page for the Member Site. It contains a welcome and a
recent updates list.
Login
This is the login page for the Member Site. You will be prompted for
your Logon Name and password. If you have forgotten your password, any of
the Adminstrators or Officers can reset it for you.
You can change your Logon Name in "Edit Your Account" (see
Account Edit) and your password with "Change
Your Password" (see Change Password).
Calendar
The calendar of events. You can click on an event link to show the
details of the event (see Event Date Info)
and sign-up for the event (if you have access, see
Access Levels).
For help with ics links, click here.
Event Organization
Events are organized in a three-tier system. These tiers are
Category, Name,
and Date.
Event Categories
This is the first tier of event organization. It is a general
category for events.
Event Names
This is the second tier of event organization. It is the specific name
of the event. This tier is used to make it easy to see if we have ever
done a given event in the past. It also contains the event type, which determines how the event
is tracked (by service hours or by attendance) and in what type category
the event is tracked. Finally, you can enter an event description and
location.
Note the location is protected (see Access
Levels).
Event Dates
This is the third tier of event organization. It contains the specific
date of the event.
You can define an event owner in this tier. This owner has the ability
to confirm the participants in the event and add/edit the minutes if this
is a meeting event. For information on who can own an event and who can
confirm any event, see Access Levels.
The event state is also defined in this tier. There are five states:
Event State |
Description |
Tentative |
This is a tentative event. We are seeing which members can commit to
coming to the event before we commit the club to the event. Note
that tentative events will be enclosed in (parenthesis).
|
Sign-up |
Users can sign-up for this event.
|
Sign-up Closed |
This event hasn't happened yet, but users can no longer sign-up.
|
Event Completed (Confirmation pending) |
Users can no longer sign-up for an event and it needs to be
confirmed.
|
Service Hours/Attendance Confirmed |
The service hours / attendance for this event has been confirmed.
|
If this event is a meeting, there will be a link to the minutes of the
event. Note the minutes can only be added/viewed after the event moves
out of the sign-up stage. See Event
Minutes.
Finally, you can enter a date description and location. Note the
location and minutes are protected (see Access
Levels).
Event Lists
This page contains links for all the options for Event Management.
These options are explained below. Also see
Event Organization.
Event Category List
This is a listing of all event categories and the event names that
belong to that category. There are links to the
Event Category Info and Event Name Info
Pages. Also see Event Organization.
Event Category Info
This is a description of the event category. For more information,
see Event Organization and
Event Categories.
Event Name List
This is a listing of all event names categories and the event dates
that belong to that name. There are links to the
Event Name Info and Event Date Info
Pages. Also see Event Organization.
Event Name Info
This is a description of the event name. For more information,
see Event Organization and
Event Names.
Event Type List
This is a listing of all event typess categories and event names
that belong to that name. There are links to the
Event Type Info and Event Date Info
Pages. Also see Event Organization.
Event Type Info
This is a description of the event type. For more information,
see Event Organization and
Event Names.
Event Date List
This is a listing of the event dates with links to the the
Event Date Info Pages. Also see
Event Organization.
Event Date Info
This is a description of the event date. For more information,
see Event Organization and
Event Dates.
You also use this page to signup for an event if it is in the signup
stage. You can also enter a comment to go along with your signup. If you
have already signed up, you can use this page to modify your comment or
remove your signup. Note you must have succifient access to do this (see
Access Levels).
If the event is a community service event (hours tracked) and it has
been confirmed, this page will display the hours served by our members.
Otherwise it will display only the participants in the event.
For help with ics links, click here.
Event Statistics
This page shows the club event statistics. You can view statistics for
a single month, or an entire Kiwanis Year (October to September). The
events are listed by type. Note that the "Members Involved" totals are
not strict totals. These numbers reflect the number of members that
partipated in event type (or overall) for the specified time period.
This page can also be used to view a member's individual event
statistics. When the page is used for this purpose, the "Members
Involved" and "Cost" columns are removed. The member's account Level and
Status are ignored in this state. This means you can view a guest's
statistics or a member's event participation while they were inactive.
This page also contains the list of interclubs for that time period.
Event Statistics Summary
This page contains a summary of all service hours and attendance for
the year. For more information, please see the Key at the bottom of the
page.
Individual Hours List
This is a listing of all the individual hours entered into the
database.
Individual Hours
This shows the details of a specific individual hours entry. If
you have the access (see Access Levels), you
can see which member performed these hours.
Help
This page. :-D
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